Data Policy

This Data Policy explains how Honeyfair England collects, processes, and protects personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. We aim to provide transparency, clarity, and respect in all data practices. Nothing in this policy should be read as a guarantee of outcomes, but rather as a clear account of how we handle information.

1. Who We Are

Honeyfair England documents and shares notes on English honey fairs. Our office address is 8 Market Street, Stratford-upon-Avon CV37 6LP, England. Our contact telephone is 441 372 849 315. Email enquiries should be sent to [email protected]. All correspondence is handled in writing.

2. Information We Collect

We collect only the information needed for communication and service operation:

• Contact details provided through forms (name, email, phone number).
• Written messages sent through forms or email.
• Limited technical information through cookies (see our Cookie Notes).

3. Purposes of Processing

We process personal data for the following reasons:

• To reply to enquiries and correspondence.
• To manage subscriptions or content requests.
• To maintain security and prevent misuse of our services.
• To comply with legal or regulatory obligations.

4. Lawful Basis

Our lawful bases under UK GDPR include:

• Consent — where you choose to provide data for specific purposes.
• Contract — where communication is necessary to provide requested information.
• Legitimate interests — such as maintaining site functionality and responding to enquiries.
• Legal obligation — where we must retain records or provide information to authorities.

5. Data Retention

We keep personal data only as long as necessary for the purposes stated. Contact emails are retained for up to 12 months, unless required longer for regulatory reasons. Cookie-related data may persist according to browser settings or until you delete it. Reviews are carried out periodically to ensure that no information is kept longer than needed.

6. Data Sharing

We do not sell or rent your data. We may share it with:

• Service providers such as hosting or email platforms, bound by contracts and confidentiality.
• Authorities, if required by law.

7. International Transfers

Where third-party providers store data outside the UK, we ensure appropriate safeguards, such as Standard Contractual Clauses, are in place to maintain adequate protection.

8. Your Rights

Under UK GDPR you have the following rights:

• Right of access — request a copy of your personal data.
• Right to rectification — correct inaccurate or incomplete data.
• Right to erasure — request deletion when data is no longer required.
• Right to restrict processing — limit how we use your data.
• Right to data portability — request transfer to another service.
• Right to object — stop processing in certain circumstances.
• Right to withdraw consent — when processing is based on consent.

9. Children

Our site is not intended for children under 16. We do not knowingly collect personal data from minors. If we learn that such data has been provided, we will delete it promptly.

10. Security

We use reasonable technical and organizational measures to protect data, including encrypted connections (HTTPS), access restrictions, and secure storage. However, no system is completely risk-free, and we cannot promise absolute security.

11. Contact

For any privacy-related requests, please email [email protected] or write to us at our office address. We respond within one calendar month in line with UK GDPR requirements.

12. Changes

We may update this Data Policy to reflect new regulations or practices. The latest revision date will appear at the top of this page. Continued use of the site after updates means acceptance of the revised policy.